Ad Fed Executive Secretary job description 

Position Information:

• This is an independent contract position 

• Limited schedule of work but flexible relative to a “seasonal” workload revolving around awards and special events. 

• Become familiar with the by-laws of the organization 

• Act as a liaison with District 6 AAF keeping the board of directors updated on events and activities. 

• Maintain corporate records of the organization 

• Communicate with the Board of Directors as appropriate. The President will be the main point of contact. 

• Attend and oversee monthly board meetings and activity providing follow-up as needed 

• Attend member meetings and events as needed, i.e. Ad Honors, The Pitch, Silver Medal/Scholarship luncheon, or other major events. Lunch/meal will be covered by the organization when in attendance 

• Assist in the organization and execution of annual events including Ad Honors, Silver Medal Award, Scholarship Awards 

• Coordinate data for Ad Honors awards 

• See to the timely filing of tax records and related details 

• Prepare documents for annual audit 

• Work with the Treasurer for the timely payment of outstanding invoices 

• Assist in the management of correspondence between board and membership when necessary 

• Proof website and all printed materials before their release 

• Work out a timeline of activities for various VP positions 

• Knowledge of Google Docs, Slack, and Microsoft programs 

• Submit monthly accounting of time for payment approval 

• Compensation $20/hour with a cap of $4000 annually (within fiscal year) 

Email your resume to adfedfortwayne@gmail.com to apply.